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GTD task manager with iOS companion app.

3.7
Based on 104 user ratesRead reviews & comments

OmniFocus overview

OmniFocus is an organizer app. It uses projects to organize tasks naturally, and then add tags to organize across projects. Easily enter tasks when you’re on the go, and process them when you have time. Tap the Forecast view - which shows both tasks and calendar events - to get a handle on your day. Use the Review perspective to keep your projects and tasks on track.

Use OmniFocus to accomplish more every day. Create projects and tasks, organize them with tags, focus on what you can do right now - and get stuff done. Then let our free syncing system make sure you data is the same on every Mac. (And on OmniFocus for iOS, available separately.) Because your data is encrypted, it’s safe in the cloud.

What’s new in version 4.2.1

Updated on Apr 22 2024

  • Custom Perspectives [Pro] — “In the past” date range rules now include items through the current time today.
  • Custom Perspectives [Pro] — Adjusted vertical spacing when configuring a “Has date in range” rule.
  • Omni Automation [Pro] — Improved Omni Automation’s Install Link support for plug-ins hosted on Github.
  • Custom Perspectives [Pro] — Addressed a bug that could cause incomplete outline content to display after modifying a custom perspective rule.
  • Custom Perspectives [Pro] — Corrected capitalization for “Has date in range” rule summaries.
  • Forecast — Non-functional disclosure triangles are no longer displayed in outline when “Preserve hierarchy” is not enabled.
  • Repeats — Fixed a bug that blocked customizing weekly repetitions in the Inspector on macOS 13.
View older OmniFocus updates

Information

License

Shareware

Size

31.5 MB

Downloads

135914

App requirements

  • Intel 64
  • Apple Silicon
  • macOS 13 or later
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  • User Ratings

mo dape
mo dape
Oct 27 2023
3.15.3
1.0
Oct 27 2023
1.0
Version: 3.15.3
After looking at many Todo applications, I ended up using Nextcloud tasks, which sync via CalDAV and allow me to use them cross-platform on iOS, Android, macOS, Linux and Windows. That seemed to offer the most flexiblity as everything is based on an open protocol. And the cost is zero (sure you need to have a nextcloud instance, but if you don't have your own there are many options for free sign-up).
Bumbleb
Bumbleb
Nov 10 2019
3.4.4
5.0
Nov 10 2019
5.0
Version: 3.4.4
After having used Things 3 for a year, I've switched to OmniFocus. I've used previous versions of both apps for many years. Things 3 fails in key areas: 1. No way to easily see which tasks are due and overdue. Things 2 had a switch for that, but 3 doesn't. Major omission. 2. Cultured Code never listens to user feedback, let alone entice communication with their users. OmniGroup on the other hand offers EXCELLENT, attentive support AND listens to their users/customers. 3. Things has no way to save searches. This is particularly problematic since it doesn't has tabs either. Whenever you switch view from f.e. a tag-filtered Today view, to some project, and back again: your Today view is no longer filtered by that/those tag(s): it's back to its default view of everything. OmniFocus on the other hand, has Perspectives, which is like "saved searches on steroids". Immensely useful! One click, and you see your tasks from the exact perspective – filtered exactly like you've configured it. 4. Things 3's sections/headers were a nice, welcome addition to Things 2. But compared to OmniFocus' true, fantastic outlining capabilities: their usefulness is very very small. You can't collapse them, to create a less cluttered view. You can't search for them. They don't do anything else than visually divide your task list into sections. 5. OmniFocus has attachments. Even audio files. Things 3 has none of that. 6. Things 3 dumbed-down their "start-date" feature. And it's not as powerful for postponing projects, as OmniFocus' "defer-dates" feature is. 7. "next actions" in Things 3 is as bad an implementation as it was in Things 2. In OmniFocus, you have true dependencies. Projects can be set as "sequential" – and you'll only see the next action in your action lists. This is HUGE! If you have complete a given client project before you can invoice it, there's no reason that the "send invoice for the project" shows up in your list of admin-work to do. In Things it will. Things is "dumb" that way. Overall, in Things I end up with way too many tasks in the Today view, because everything I don't wanna forget ends up going there. But the result is a constant list of 50-100 tasks in "Today". OmniFocus lets me prioritize and FILTER much better – and more consistently. And OmniGroup is really, IMO, such a cool company worth supporting. For us long-time Mac users, they're one of those developers who has stuck with the Mac, listens to their customers, and develop unique applications that you just KNOW WORKS.
anonymous-lungfish
anonymous-lungfish
Aug 18 2019
3.4.2
5.0
Aug 18 2019
5.0
Version: 3.4.2
I have found OmniFocus to be amazingly useful. OmniFocus is expert friendly. OmniFocus gives you a number of ways to do something so YOU decide what subset of features you need to use. HINT: You don't have to use every OmniFocus feature. Pick a subset. Even the most basic can be very useful. If your set of task management grows, OmniFocus has the features that will allow handle the growth. This is why I use the term "Expert Friendly". Unlike apps such as Todoist, OmniFocus can start simple, and grow with you as your needs grow. If you are starting out managing tasks, don't overdo it. A hyper-organized list of tasks will NOT make it easier to get them done. Start simple. Finish simple tasks. When over time, your set of tasks grow, consider adding a OmniFocus feature or two. Last, put this app front and center on your Desktop, smart phone, and tablets. Schedule tasks for dates in the future. Check on your list on a daily basis to start. If your day is too busy, reschedule tasks to a later date (life happens, this is normal). When you DO finish a task, give yourself a sense of enjoyment marking that task as done. Even saying to yourself "yay" as you check it off helps. Enjoy!
anonymous-gerbil-5319
anonymous-gerbil-5319
Apr 6 2019
3.3
0.0
Apr 6 2019
0.0
Version: 3.3
So the OmniGroup is preparing their users for a subscription based service?
I don't need the webbased app and certainly don't need the $10 a month subscription to access a web function I don't need. I have paid way way too much for the Pro version on iPad, iPhone and Mac. I guess if they force their users to a subscription it is goodbye for me. Over the years I have probably paid over 300 dollars to keep OF current on all my devices.

I think I am not alone in this trend. for years I have bought more and more software and since the last year I find myself deleting more and more apps I hardly use. The subscription model has taken it's toll on me. I am in the process of dumping most of my subscription model based software. Things here I come ...

In the end there is only one solution to the subscription based software. Don't subscribe!
Svenster
Svenster
Apr 5 2019
3.3
0.0
Apr 5 2019
0.0
Version: 3.3
After spending years attempting to acquire specific Omni products, I recently managed to install the pro versions of two iOS and OS X Omni Apps just a month ago. Today Omni announced that if I want access to any new functions I will have to subscribe to the tune of $200 AUD a year for just one App! Such a disappointment! That’s the end of the Omni Ride for me… Just recently I rediscovered TickTick. So once again I’m going to have to spend months transferring all that data in to an other Application! So much for technology saving you time! Not Happy Jan!!!
Scott-C-H-
Scott-C-H-
Apr 13 2018
2.12.2
2.5
Apr 13 2018
2.5
Version: 2.12.2
I used OmniFocus quite extensively for a few years. I was a fan in the beginning, but the more I used it, the more I felt like it was the kind of app that created a bunch of maintenance busywork. The UI feels busy. It takes a bunch of tutorials to figure out how to use it effectively. It's fiddly with a bunch of menu items and checkboxes to configure each entry. It's a tail-wagging app that requires a lot of your attention. I got tired of using it at some point. In my case, I found Todoist to be more flexible, cleaner UI, and minimalistic, all of which I strongly prefer, and it's what I happily use now. Besides, I found that the best way to manage tasks is not to over-track tasks and have less sh!t to do. I found that OmniFocus tended to make me overthink task management with all kinds of bells and whistles, and it made me want to add more and more.
dwp-1
dwp-1
Mar 6 2018
2.12
0.0
Mar 6 2018
0.0
Version: 2.12
If you are supposed to use due dates only for items that need to be done by the due date and set up your tasks using the deferred date, why don't they show up in the forecast view when the defer date arrives? This baffles the hell out of me. I don't get how this can be used as anything other than a project manager at best.
Kerry-Dawson
Kerry-Dawson
Jan 9 2018
2.11.2
4.0
Jan 9 2018
4.0
Version: 2.11.2
I was going to give this a 3 since it its not cross platform (Android) AND myopia dominates what is supposed to be an advanced tech company. They are not advanced in their thinking at all. Unfortunately. I like the program and am giving the system a 4 only because a third party has done a Omnifoucs app for Android. However, that it takes a third party and the idiots at Omni run it down, There are some great cross platform task managers that are more powerful than Omni suvch as 2do but Im going to give them a 4 as it's a system that allows you to get you tasks in fast but in some ways too fast as some people go way overboard on the . task entry portion and don't work on getting anything done.
hugelshofer
hugelshofer
Oct 19 2017
2.11.1
4.5
Oct 19 2017
4.5
Version: 2.11.1
I just contacted OmniFocus Support via eMail because I need some answers concerning ongoing El Capitan Support. Normally I don't 'really read' those auto-responder eMails form any ticketing-System. But that one did catch my attention. The guys at OmniGroup definitely play in a Pro league. Ich ziehe meinen Hut. #respect __________________________ sidenote: OmniFocus 2.9.1 is rock solid on El Capitan — there be dragons at High Sierra
SunWolf
SunWolf
Apr 29 2017
2.9
5.0
Apr 29 2017
5.0
Version: 2.9
I used Things for quite a while until I switched to OmniFocus. OF is so much more powerful, better interface and more user friendly. Since OF is even cheaper, I do see not see any reason why anyone should get Things. Highly recommended.
ANDRESson
ANDRESson
Oct 7 2016
2.7.1
4.0
Oct 7 2016
4.0
Version: 2.7.1
OmniFocus is a good tool for planning and managing daily tasks. Good-looking interface, easy to install. Bugs fixed and it works nice with Mac OS Sierra.
Radus
Radus
Aug 2 2016
2.6.1
3.0
Aug 2 2016
3.0
Version: 2.6.1
was great when apple was the only System usable, but meanwhile there is Windows 10 and Linux .. and better PC Hardware with Ink and touch ... when you want to use different Systems there is Wunderlist the better one
anonymous-elephant-2404
anonymous-elephant-2404
Jan 28 2016
2.4.1
5.0
Jan 28 2016
5.0
Version: 2.4.1
Simply the best GTD app out there for Mac. I've tried so many (Things, Todoist, The Hit List, etc.) and always come back to OmniFocus.
Guest
Guest
Oct 23 2015
2.2.5
0.0
Oct 23 2015
0.0
Version: 2.2.5
I was an OF user from 1.x through 2.x, including their iPhone and iPad apps. Frustrated with the change in the Mac UI in 2.x, the continued lack of support for tags, and the inability to share lists with others, I went first to Asana, then Todoist, and now Wunderlist. Things I discounted early on as not sufficient for my needs. Wunderlist has limitations in terms of specificity with due dates and viewing subtasks, but its UI is clean, offers tag support, and lists can be shared instantly. So far it's my favorite of the bunch, though I understand todo lists are a personal thing. That said, if OF could update to bring the folder panel back at all times (for dragging and dropping tasks quickly from the Inbox), support for tags, and allow list sharing, I would quiet easily return to it.
JohnF1664
JohnF1664
Jul 31 2015
2.2.3
5.0
Jul 31 2015
5.0
Version: 2.2.3
Best GTD software ever. I love the hierarchical lists
cjred
cjred
Mar 28 2015
2.1.1
4.5
Mar 28 2015
4.5
Version: 2.1.1
Nothing to say..It's a full GTD app! having tried Things, Todoist and Wunderlist, I settled with OmniFocus because of the customizable workflow, start dates etc. I just hope syncing will be the same as Things, Todoist and Wunderlist which is very very solid!
Protenge
Protenge
Mar 22 2015
2.1.1
1.5
Mar 22 2015
1.5
Version: 2.1.1
About the attachment, it doesn't work between my Desktop and iPhone or iPad. Why?? There is few videos to teach us how it works.
Macbookpro
Macbookpro
Feb 20 2015
2.0.4
0.0
Feb 20 2015
0.0
Version: 2.0.4
OmniFocus 2.1 is out. Go to Check for Updates in app. Developer states: OmniFocus 2.1 is the first of several planned OmniFocus releases in 2015. It features a new look and new features for OS X Yosemite, as well as a few bug fixes. The file format and syncing remain compatible with all previous versions of OmniFocus, on Mac and iOS. OmniFocus 2.1 requires Mac OS X 10.10 or higher.
dwp-1
dwp-1
Jan 14 2015
2.0.4
0.0
Jan 14 2015
0.0
Version: 2.0.4
I've purchased every major to do list out there from the simple to the advance. Including The Hit List, Things, Clear, To Do Cloud, Wunderlist and OmniFocus. Finally I have come to the realization that the best application for GTD or a To Do list is subjective. What application works wonders for one, is despised by another. I have physically spent hours upon hours transferring data from one application to another because I like some new feature or the looks of the application. Only to find out that it is missing a feature I needed and end up back with the original application. ### Somehow I always end up back at OmniFocus but that would change if the location services on some iOS app's worked better or didn't drain your battery. ### > Anyone looking for a beta tester for their next big release let me know, I am still looking for the perfect application and I use it hard and daily.
Essadee
Essadee
Jul 29 2014
2.0.2
5.0
Jul 29 2014
5.0
Version: 2.0.2
Best-in-class software for GTD.
carb
carb
Apr 15 2024
4.2
1.0
Apr 15 2024
1.0
Version: 4.2
Gary-box
Gary-box
Apr 11 2024
4.2
5.0
Apr 11 2024
5.0
Version: 4.2
ThomasMiller
ThomasMiller
Mar 19 2024
4.0.5
1.0
Mar 19 2024
1.0
Version: 4.0.5
EdFlicker
EdFlicker
Nov 15 2023
3.15.4
1.0
Nov 15 2023
1.0
Version: 3.15.4
mo dape
mo dape
Oct 27 2023
3.15.3
1.0
Oct 27 2023
1.0
Version: 3.15.3
shca
shca
Sep 18 2023
3.14.1
1.0
Sep 18 2023
1.0
Version: 3.14.1
Bumbleb
Bumbleb
Nov 10 2019
5.0
Nov 10 2019
5.0
Version: null
anonymous-lungfish
anonymous-lungfish
Aug 18 2019
5.0
Aug 18 2019
5.0
Version: null
makareim
makareim
Apr 12 2019
5.0
Apr 12 2019
5.0
Version: null
arketron
arketron
Feb 25 2019
0.5
Feb 25 2019
0.5
Version: null
sup3rny4nb0y2
sup3rny4nb0y2
Jan 12 2019
2.5
Jan 12 2019
2.5
Version: null
novmax
novmax
Oct 2 2018
5.0
Oct 2 2018
5.0
Version: null
Ervins Strauhmanis
Ervins Strauhmanis
Sep 28 2018
5.0
Sep 28 2018
5.0
Version: null
anonymous-lamprey-4408
Sep 21 2018
4.5
Version: null
Scott-C-H-
Scott-C-H-
Apr 13 2018
2.5
Apr 13 2018
2.5
Version: null
JLMiladet
JLMiladet
Jan 9 2018
4.0
Jan 9 2018
4.0
Version: null
Kerry-Dawson
Kerry-Dawson
Jan 9 2018
4.0
Jan 9 2018
4.0
Version: null
Yogi-Coach
Yogi-Coach
Nov 20 2017
5.0
Nov 20 2017
5.0
Version: null
SunWolf
SunWolf
Apr 29 2017
5.0
Apr 29 2017
5.0
Version: null
ANDRESson
ANDRESson
Oct 7 2016
4.0
Oct 7 2016
4.0
Version: null
JohnnyFave
JohnnyFave
Oct 3 2016
5.0
Oct 3 2016
5.0
Version: null
Radus
Radus
Aug 2 2016
3.0
Aug 2 2016
3.0
Version: null
deputat
deputat
May 4 2016
4.0
May 4 2016
4.0
Version: null
anonymous-elephant-2404
Jan 28 2016
5.0
Version: null
User001
User001
Jan 22 2016
5.0
Jan 22 2016
5.0
Version: null
Guest
Guest
Oct 23 2015
3.0
Oct 23 2015
3.0
Version: null
JohnF1664
JohnF1664
Jul 31 2015
5.0
Jul 31 2015
5.0
Version: null
cjred
cjred
Mar 28 2015
4.5
Mar 28 2015
4.5
Version: null
Protenge
Protenge
Mar 22 2015
1.5
Mar 22 2015
1.5
Version: null
Paroncider
Paroncider
Feb 22 2015
3.0
Feb 22 2015
3.0
Version: null
Rasputinsrevengereloadet
Dec 9 2014
4.0
Version: null
Monteiro8ro
Monteiro8ro
Nov 16 2014
5.0
Nov 16 2014
5.0
Version: null
Essadee
Essadee
Jul 29 2014
5.0
Jul 29 2014
5.0
Version: null
A-Wedlake
A-Wedlake
Jun 19 2014
2.5
Jun 19 2014
2.5
Version: null
PRjohnson
PRjohnson
Jun 18 2014
5.0
Jun 18 2014
5.0
Version: null
Stormchild
Stormchild
May 29 2014
2.0
May 29 2014
2.0
Version: null
Kihoalu
Kihoalu
May 28 2014
3.5
May 28 2014
3.5
Version: null
Wevah
Wevah
May 24 2014
5.0
May 24 2014
5.0
Version: null
anonymous-bat-5001
anonymous-bat-5001
May 24 2014
5.0
May 24 2014
5.0
Version: null
Cocoanut
Cocoanut
May 24 2014
3.5
May 24 2014
3.5
Version: null
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