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MailSteward for Mac

Archive your email text in databases; three versions available.

$49.95
In English
3.9
Based on 52 user rates

MailSteward overview

MailSteward will archive all of your email in a database for easy retrieval. Click on the Store Email button and MailSteward will go to work storing copies of all your email text, HTML, attachments, and raw source, into a relational database file. MailSteward has a wealth of features for importing, tagging, saving, and exporting, including the ability to export your vital email information to a number of standard data formats.

  • Safely archive your large volume of vital email information.
  • Easily access your email database with fast, sophisticated searching.
  • Protect your precious email data from data format obsolescence.

If you are running OS X 11.0 or later, and you are using the macOS Mail program, or can export mbox files from Microsoft Entourage, or other email clients, and you have thousands of emails to keep track of, then MailSteward is exactly what you need.

What’s new in version 17.1.1

  • Fixed bug that sometimes caused a crash after completion of the archive process
  • Updated Help and copyright notices to 2024
View older MailSteward versions

MailSteward for Mac

$49.95
In English
Version 17.1.1

What users say about MailSteward

gred22
By gred22 on Aug 31 2021 for v.14.1.2

Value: 5.0

I have never made a review before. And for many reasons I have become very disappointed, even disgruntled with Apple and my MacBook Air and my iPad. But I wanted to share here the main reason I still use my MacBook Air - what I believe is the best mail archive program out there - for Mac or Windows - MailSteward. Up front - two reasons: (1) it is the only mail archive program I have used with which I never had a problem of it not finding an email. When other programs failed to find something I was sure was there, I always returned to MailSteward, and it found the emails. (2) John Seward has always provided outstanding tech support - always zoomed in on the problem, or lack thereof, and resolved my issue. What’s more, I usually get a response in hours, sometimes minutes. For me, he defines good tech support - knows the product inside-out, actually provides quality support, and does so in a timely manner.

Features: 5.0

That said, I would like to share the best example of how I know what I speak of. In 2018 I made my first ever online course purchase. I then moved to Spain, then to Kuwait, then back to Spain. In 2020 I moved back to the USA. My editor convinced me to pursue my attempts to get my $3000 back through the Better Business Bureau. I spent weeks going through multiple computers and hard disks, to review recorded webinars, recorded phone conversations, and yse, emails. I made transcripts and spread sheets to submit my casse.

Reliability: 5.0

What is important here, is that using other mail archive programs, I could not find some emails I was sure existed, and that would support my case. In comes MailSteward. I had to combine/merge some data, but I used MailSteward and indeed found all the needed emails. Additional details: I am a collector. I never delete an email. I never waste time trying to organize emails. I rely on searches to find what I need. I have archived decades of email, many hundreds of thousands of emails, tens of Gigabytes of data. MailSteward is not the fastest archive program. The two I used on Windows are much faster, yet at times, for unknown reasons, they cannot find something. It reminds me of the not completely reliable search on Amazon - I have put an exact product name I just saw minutes ago on Amazon into the Amazon search, and it will not come up. Yes, very unusual occurance - but when you need to find an important email, reliability trumps speed.

Customer support: 5.0

I shared above that support is outstanding, a model for customer support. But here is a final note: - despite my complete documentation of my BBB case, it was denied, appealed, denied, ignored. Due to some circumstances I choose not to share here, after three years, dealing with a company with a complete lack of integrity (in my humble opinion), I did indeed receive a full refund of my roughly $3000. And MailSteward was a big help in that.

Other user ratings:

Ease of use | 5.0
Write a detailed review about MailSteward

What customer like

Stability
Value
User Experience

What needs improvements

Performance

MailSteward qualities

Value
5.0
Ease of use
5.0
Features
5.0
Reliability
5.0
Customer support
5.0

Write your thoughts in our old-fashioned comment

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3.9

(101 Reviews of MailSteward)

  • Comments

  • User Ratings

gred22
gred22
Sep 4 2021
14.1.2
0.0
Sep 4 2021
0.0
Version: 14.1.2
I have never made a review before. And for many reasons I have become very disappointed, even disgruntled with Apple and my MacBook Air and my iPad. But I wanted to share here the main reason I still use my MacBook Air - what I believe is the best mail archive program out there - for Mac or Windows - MailSteward. Up front - two reasons: (1) it is the only mail archive program I have used with which I never had a problem of it not finding an email. When other programs failed to find something I was sure was there, I always returned to MailSteward, and it found the emails. (2) John Seward has always provided outstanding tech support - always zoomed in on the problem, or lack thereof, and resolved my issue. What’s more, I usually get a response in hours, sometimes minutes. For me, he defines good tech support - knows the product inside-out, actually provides quality support, and does so in a timely manner. That said, I would like to share the best example of how I know what I speak of. In 2018 I made my first ever online course purchase. I then moved to Spain, then to Kuwait, then back to Spain. In 2020 I moved back to the USA. My editor convinced me to pursue my attempts to get my $3000 back through the Better Business Bureau. I spent weeks going through multiple computers and hard disks, to review recorded webinars, recorded phone conversations, and yse, emails. I made transcripts and spread sheets to submit my casse. What is important here, is that using other mail archive programs, I could not find some emails I was sure existed, and that would support my case. In comes MailSteward. I had to combine/merge some data, but I used MailSteward and indeed found all the needed emails. Additional details: I am a collector. I never delete an email. I never waste time trying to organize emails. I rely on searches to find what I need. I have archived decades of email, many hundreds of thousands of emails, tens of Gigabytes of data. MailSteward is not the fastest archive program. The two I used on Windows are much faster, yet at times, for unknown reasons, they cannot find something. It reminds me of the not completely reliable search on Amazon - I have put an exact product name I just saw minutes ago on Amazon into the Amazon search, and it will not come up. Yes, very unusual occurance - but when you need to find an important email, reliability trumps speed. A final note - despite my complete documentation of my BBB case, it was denied, appealed, denied, ignored. Due to some circumstances I choose not to share here, after three years, dealing with a company with a complete lack of integrity (in my humble opinion), I did indeed receive a full refund of my roughly $3000. And MailSteward was a big help in that.
son-of-blue
son-of-blue
Dec 11 2020
14.1
2.0
Dec 11 2020
2.0
Version: 14.1
I have used the free and paid up cheaper versions for several years and have found the retrieval from archives has been a life-saver. HOWEVER there have been various glitches, the last being related to upgrading to OS X Big Sur. Having paid $49.95 in August 2019, it looks as if another payment to upgrade is now needed. These are not trivial sums, and committing to using MailSteward does seem to mean periodic financial haemorrhages. Functionality when working is 5-stars but overall not 5
Mark97
Mark97
Nov 18 2019
13.3
2.0
Nov 18 2019
2.0
Version: 13.3
I have used MailSteward for a very long time. The app has been bulletproof until recently. Over the last year, I've unexplainably lost thousands of emails and now my files corrupt on a regular basis. I've contacted the company, but they offer little help other than to rebuild my databases which doesn't seem to work. He has also told me that I'm the only person with that problem which I find hard to believe since there is seldom one of anyting. The app is no longer reliable for me.
pnn314
pnn314
Feb 19 2019
13.1.5
0.0
Feb 19 2019
0.0
Version: 13.1.5
After upgrading Mac OS to Mojave MailSteward 13.1.5 does not show MailBoxes in Accounts panel.
Jgrove
Jgrove
Nov 1 2018
13.1
5.0
Nov 1 2018
5.0
Version: 13.1
This has been my default Mail backup client for as long as I have owned a MAC. The developer releases periodic updates, with new releases that require a small fee for upgrade. The program works very well (I would recommend MailSteward rather than the lite version) you can set schedules, set up databases etc. It has full search handling and will also store attachments etc. Like any database program it can slow while searching, especially if you database is big. Mine is currently around 8 GB and it takes a minute or two to search for emails. It has never crashed on me, and you can export files, print etc from within the program. I wouldn't be without this program. The initial purchases fee is high, but you are getting a stable program with minor upgrade fees between major version changes. Well worth the money I paid for it.
StrictlyBagel
StrictlyBagel
Mar 28 2024
17.1
3.0
Mar 28 2024
3.0
Version: 17.1
son-of-blue
son-of-blue
Dec 11 2020
2.0
Dec 11 2020
2.0
Version: null
Mark97
Mark97
Nov 18 2019
2.0
Nov 18 2019
2.0
Version: null
Jgrove
Jgrove
Nov 1 2018
5.0
Nov 1 2018
5.0
Version: null
Gilles9
Gilles9
Oct 14 2018
5.0
Oct 14 2018
5.0
Version: null
info-2178
info-2178
Jul 26 2018
0.5
Jul 26 2018
0.5
Version: null
mtacustomer
mtacustomer
Mar 12 2018
1.0
Mar 12 2018
1.0
Version: null
tatami
tatami
Mar 13 2017
4.5
Mar 13 2017
4.5
Version: null
Springlaner
Springlaner
Mar 10 2017
1.0
Mar 10 2017
1.0
Version: null
graphics-11
graphics-11
Dec 13 2016
4.5
Dec 13 2016
4.5
Version: null
Goates
Goates
Dec 12 2016
4.0
Dec 12 2016
4.0
Version: null
Doms
Doms
Aug 29 2016
4.0
Aug 29 2016
4.0
Version: null
Hsl
Hsl
Jul 24 2016
1.0
Jul 24 2016
1.0
Version: null
Dejmac
Dejmac
May 12 2016
3.0
May 12 2016
3.0
Version: null
Oldmiller
Oldmiller
Sep 30 2015
5.0
Sep 30 2015
5.0
Version: null
monty11a
monty11a
Jun 1 2015
2.0
Jun 1 2015
2.0
Version: null
L-B-9248
L-B-9248
Feb 13 2015
4.5
Feb 13 2015
4.5
Version: null
Lo17
Lo17
Mar 13 2014
4.0
Mar 13 2014
4.0
Version: null
Michael Frankel
Michael Frankel
Nov 21 2013
4.0
Nov 21 2013
4.0
Version: null
rw49
rw49
Nov 21 2013
5.0
Nov 21 2013
5.0
Version: null
DCT
DCT
Feb 19 2013
5.0
Feb 19 2013
5.0
Version: null
Jbpoulet
Jbpoulet
Feb 13 2013
4.5
Feb 13 2013
4.5
Version: null
mrsidoric
mrsidoric
Feb 5 2013
5.0
Feb 5 2013
5.0
Version: null
Bigboysdad
Bigboysdad
Nov 26 2012
5.0
Nov 26 2012
5.0
Version: null
Trekker
Trekker
Aug 17 2012
5.0
Aug 17 2012
5.0
Version: null
Rlevent
Rlevent
Jul 24 2012
5.0
Jul 24 2012
5.0
Version: null
RemekTek
RemekTek
Jun 27 2012
2.5
Jun 27 2012
2.5
Version: null
John-Svirsky
John-Svirsky
Apr 23 2012
5.0
Apr 23 2012
5.0
Version: null
Raney3
Raney3
Nov 19 2011
5.0
Nov 19 2011
5.0
Version: null
UpdateTai
UpdateTai
Nov 16 2011
5.0
Nov 16 2011
5.0
Version: null
Eightholding
Eightholding
Nov 5 2011
3.5
Nov 5 2011
3.5
Version: null
Stickman67
Stickman67
Sep 6 2011
4.0
Sep 6 2011
4.0
Version: null
Andyrogers
Andyrogers
Jul 24 2011
5.0
Jul 24 2011
5.0
Version: null
anonymous-stork-6530
Jul 6 2011
4.5
Version: null
Anon-Bud
Anon-Bud
Feb 4 2011
5.0
Feb 4 2011
5.0
Version: null
Twilightscapes
Twilightscapes
May 12 2010
1.0
May 12 2010
1.0
Version: null
Margi
Margi
Jul 1 2009
5.0
Jul 1 2009
5.0
Version: null
Tom-Smith
Tom-Smith
Feb 27 2009
5.0
Feb 27 2009
5.0
Version: null
Sampler
Sampler
Feb 24 2009
4.0
Feb 24 2009
4.0
Version: null
Grizzler
Grizzler
Jan 7 2009
1.0
Jan 7 2009
1.0
Version: null